Transparency Program for the Commissioner for the Right to Information and Protection of Personal Data
In accordance with Article 7 of the Law No.119 / 2014 “On the Right to Information”, the Transparency Program for the Commissioner for the Right to Information and Protection of Personal Data
This program sets out the legal framework for the activity of authority within the law no.119 / 2014 “On the Right to Information” (LDI).
This program is evaluated as a concrete way through which the Public Authority (hereafter Albanian Post Sh.a.) builds and enhances transparency in its institutional work, under the guarantee of the LDI. Albanian Post sh.a. will update the Transparency Program from time to time, in accordance with item 2 of Article 5 of the LDI.
The information made public in this program aims to make the transparency of the work of Albanian Post sh.a. through its detailed coverage on the official web site www.postashqiptare.al as well as on the public reception venues. The transparency program is reflected in the sections, texts / content, time limits for making it public, the manner of making it public and the structure that produces or manages the document.
The transparency program contains a publication scheme, which reflects the menus where the document is addressed on the official website. In addition, each document is also accessible in the scheme.
The documentation made public will be updated in form and content. The official site of the Albanian Post sh.a is built in a form that provides information to the public without a request in easily understandable forms. In the columns of the official site are also reflected information that is characterized by personal identification data limitations due to the privacy of individuals / subjects of data etc.
The publication scheme is presented through the summary table highlighted in this program.
II. GENERAL PRINCIPLES
The main principles in which the Transparency Program of the Albanian Post of Sh.a. is based on are:
1. “Right to information” is a constitutional right provided for in its Article 23, accessible to all without exception.
2. Presumption of maximum publication of the data: Albanian Post sh.a exerts public functions, consequently the information derived from its activity is published in accordance with the legislation in force.
3. Correct implementation of the law and legal provisions that regulate in particular the activity of the Albanian Post of Sh.a and respectively: Law no. 9887, dated. 10.03.2008 “On Personal Data Protection” as amended, Law No.119 / 2014 “On the Right to Information”.
4. Information fits in a clear and understandable language.
5. The oversight body of public information procedures is the Commissioner for the Right to Information and Protection of Personal Data.
6. The revision of the transparency program shall be carried out under the same procedure through which its adoption has been made.
7. Public information without request should be:
• Simple in consultation;
• Easily accessible;
• Compliant with original documents in possession of public authority.
III. INFORMATION PUBLISHING WITHOUT REQUEST
The information allowed for publication is explicitly provided in Article 7 of Law No.119 / 2014 “On the Right to Information”.
In accordance with this approved transparency program, Albanian Post sh.a puts the disposal to the public on its website www.postashqiptare.al and in the public reception venues the following categories of information:
§ Organizational structure of public authority;
§ Full texts of conventions that have been ratified, laws, sub-legal acts, codes of conduct, policy documents, manuals or any other documents related to the exercise of its functions affecting the general public;
§ Information on the procedures to be followed to make a request for information, postal and electronic address for filing requests for information, as well as the appeal procedures for the respective decision;
§ Data on the location of public authority offices, working hours, name and contact information of the coordinator for the right of information;
§ Data on education, qualifications and salaries of functionaries who have the obligation to declare the property according to law, salaries structures for other employees, and a description of the selection procedures, competencies and duties of senior officials of authority public and the procedure they pursue to make decisions;
§ Monitoring and control mechanisms operating on public authority, including strategic work plans, audit reports from the Supreme State Audit or other entities, and documents containing performance indicators of the authority;
§ Data on the budget and expenditure plan for the following financial year and past years, as well as any annual report on budget implementation. In those cases where the public authority is self-financed by license fees or any other form of direct financing from the entities regulated by it, the documents showing the state of settlement of the obligations by the licensed subjects are made public;
§ Information on procurement procedures or competitive concession / public private partnership procedures, respectively, according to the provisions of law no. 9643, dated 20.12.2006, “On Public Procurement”, and Law no. 125/2013, “On concessions and public private partnership”, performed on behalf of the public authority, including: list of related contracts, contracted amount, contracting parties and description of contracted services or goods, information on implementation and monitoring contracts, as well as different policies and guidelines;
§ Information on the services that the public authority gives to the public, including service quality standards, a description of categories and forms of social assistance, subsidies given by the public authority and procedures for obtaining them, information and documents required frequently, any other information deemed useful by the public authority;
§ Any mechanism and procedure for making requests and complaints regarding the actions or omissions of public authority, a procedure through which interested persons may present their opinions or influence in any other way in drafting laws, policies public or exercising the functions of the Albanian Post of Sh.a. a simple description of the system used by the public authority to maintain documentation, types, forms of documents, and categories of information that is made public without a requirement;
• § The Albanian Post sh.a also creates and archives a digital copy of its official web site, supplemented with the information required in the approved transparency program, as well as on the methods, mechanisms and periodicity of the publication of public information, which made available to the public without a requirement;
• § Acts containing rules, norms or limitations of the individual’s fundamental rights and freedoms and with direct effect to them are made public by publishing or posting on the official website within 48 hours from adoption of the act by the Albanian Post sh.a.
Information published under this scheme is updated each time it changes
|Categories of public information without request||Legal basis||Document / Content||Deadline for publication||Form of publication||Sector Responsible for the Preparation or Disposal of the Material|
|A description of the organizational structure, functions and duties of the public authority.||Article 7/1/a/d||Scheme Table of functions, duties and competences of directors, education, qualifications of directors.
Salary structure Directorate General.
Salary structure second category.
Salary structure first category.
Salary structure transit center.
Structure first and second category of branches.
Payroll Structure Tirana Affiliate.
|After approval by the Supervisory Council.
|On the official website in the menu “About Us / Who We Are, Administrator”|
|International acts laws; by-laws; policy document; other document.||Article 7/1/b||Bylaws||After publication in the official journal||On the official website in the menu “About Us / Legislation”|
|Information on the procedures to be followed in making an information request, mailing and email address for filing information requests, and the appeal decision procedures.||Article 7/1/c
|Request Forms, Explanatory Complaint Forms
Decision on the required information service (documentation) fee
Response for rejection of the requested form
Response for not reviewing the classified document
Postal address: Reshit Çollaku Street No.4Tirana, ALBANIA ”, Postal Code 1001, Email: www.postashqiptare.al
|After the approval of the Transparency Program.
Immediately in case of changes
|On the official website in the Transparency Program menu|
|Information on the location of the public authority offices, working hours, name and contact information of the coordinator for the right to information.||Article 7/1/ç||Postal address: Reshit Çollaku Street No.4 Tirana, ALBANIA ”, Postal Code 1001, Email: www.postashqiptare.al
HOURS: Monday- Thursday 8.oo-16.30 Friday 8.00- 14.00
|Upon approval of the Coordinator’s assignment order.||On the official website in the “Coordinator” menu|
|A description of the election procedures, the powers of senior officials and the follow-up procedure for decision making.||Article 7/1/d||Law on Traders and Business Organizations, Albanian Post Company Statute
Regulation on administrative investigation of signaling and protection of confidentiality in Albanian Post sh.a
Banking and Financial Services Regulation
Universal Service Regulation
Statute of Albanian Post
|Immediately after publication in the official journal.
Updated in case of changes
|On the official website in the menu “About us / Legislation”|
|Monitoring mechanisms; Audit Reports; Performance Indicator Documents;||Article 7/1/dh||Audit Reports (KLSH)||Immediately upon submission to the Albanian Post or publication on the official website of the monitors.||On the official website of the Transparency Program menu|
|Budget||Article 7/1/e||Budget 2015
|After approval by the Ministry of Economic Development, Tourism, Trade and Entrepreneurship||On the official website in the menu “About Us, Economic Financial Data”|
|Information on procurement procedures.||Article 7/1/ë||Realization Register 2015
Forecasting Register 2016
Realization Register 2016
Forecasting Register 2017
Realization Register January-April 2017
Realization Register January-August 2017
Realization Register January December 2017
Realization Register of small procurements
Forecasting Register 2018
Forecasting Registry 2018 for small purchases
Public procurement performance record for 2018
Register of public procurement forecasts for 2019
|Immediately upon submission to the APP||On the official website of the “Transparency Program” menu|
|Authority services to the public.||Article 7/1/f||Postal Services Financial Services
|It is periodically updated.||On the official website in the “Services” menu|
|Presentation of opinions in drafting acts, etc.||Article 7/1/gj||In accordance with legal requirements||On the official website in the “About Us” menu|
|The Register of Requests and Responses, pursuant to Article 8 of Law no. 119/2014||Article 7/1/i||Table||After the adoption of the transparency program.||On the official website of the “Transparency Program” menu With restrictions on the applicant’s identity.|
|Frequently requested information and documents.||Article 7/1/k||Postal services, Tracking of postal deliveries,||On the official website in the “About Us” menu|
|Other useful information.||Article 7/1/l||Cooperation Agreement
|It is periodically updated.||On the official website in the “Announcements” menu|
|Keeping documentation from the Albanian Post||Article 7/1/h||The preservation of documentation in the institution’s archive system is done in accordance with the legal framework for archives in the Republic of Albania.
Document storage deadlines
|On the official website in the “Publications” menu|
In accordance with this approved transparency program, Albanian Post sh.a. makes available to the public on its website www.postashqiptare.al and in the public reception areas, the above categories, in a special menu entitled “Transparency Program”.
The Commissioner for the Right to Information and Protection of Personal Data monitors the implementation of the law on the right to information, promoting the principle of transparency in the work of public authorities, in particular by sensitizing and informing on issues of the right to information.
The Commissioner makes recommendations to public authorities regarding the conception and implementation of institutional transparency programs.
Law no. 46/2015 “On Postal Services in the Republic of Albania”
This law lays down the rules for the delivery and provision of postal services and universal postal service, as well as the conditions for access to the postal network in the Republic of Albania. It also specifies the institutions responsible for regulating the postal service, as well as the rights and obligations of postal service providers and users in the Republic of Albania.
Official Journal Number 85, May 2015.
Law no. 9901, dated 14.04.2008 “On Traders and Businesses”, as amended;
This law regulates the status of a trader, the founding and administration of companies, the rights and obligations of founders, partners and shareholders, the reorganization and liquidation of companies. Business companies are corporations, limited partnerships, limited liability companies and joint stock companies.
Law no. 9918, dated 19.05.2008 “On Electronic Communications in the Republic of Albania”, as amended;
This law, inter alia, aims at establishing the Electronic and Postal Communications Authority (AKEP) as a regulatory body in the field of electronic communications and postal service, which oversees the regulatory framework set out in this law by the law on postal service. and development policies set by the Council of Ministers.
Decision of the Council of Ministers no. 1039, dated 16.12.2015 “On the Establishment of Procedures for the Issuance, Production, Use and Trading of the Albanian Postage Stamp”.
This decision sets forth the rules for the issuance, production, use, thematic and marketing of the Albanian postage stamp by the Albanian Post Company, in accordance with the international rules of the Universal Postal Union (UPU).
Decision of the Council of Ministers no.241, dated 31.03.2011 “On the performance by the“ Albanian Post ”sh.a. of the Postal, Financial and other Services, which are in accordance with the activity of this post, for the Governing Institutions Central and Local Government, Other Public Institutions and State-owned Business Associations ”, amended by Council of Ministers Decision no. 81, dated 28.01.2015.
This law stipulates that:
The Prime Minister’s Office, Ministries, Public Sector Institutions, whose activity relies on public property, state, local government institutions, and state-owned commercial companies, both on their own behalf and in the service of citizens and vice versa, to carry through “Albanian Post” sh.a, the following services: a) postal services; b) financial services, which do not contradict current legislation; c) Services, which are in accordance with the activity of “Albanian Post” sh.a., which are charged with the decision of the Council of Ministers or the minister that covers the activity of postal services.
The aforementioned institutions (with the exception of state-owned commercial companies after being removed by DCM No. 81, dated 28.01.2015) for other services, which are in accordance with the activity of “Albanian Post” sh.a., as a first provider, should address this post. If these services are not provided by Albanian Post sh.a, then they may be provided to other operators.
For the services provided, according to this decision, “Albanian Post” sh.a. will apply market value oriented tariffs.
The Minister of State for Innovation and Public Administration is in charge of implementing this decision
Decision of the Council of Ministers no.595, dated 31.08.2006 “On the approval of Direct Mail tariffs”;
This law approves the “Direct Mail” postage tariffs for the boundaries of the reserved area
Official Journal Number 96, September 2006.
Decision of the Council of Ministers no. 539, dated 01.08.2003 “On the approval of the document on the policy of development of postal services in the Republic of Albania”;
Official Journal Number 70, August 2003.
Decision of the Council of Ministers no. 446, dated 26.09.2002 “On the approval of basic postal tariffs”;
This law approves the postal tariffs of basic services provided by the public operator Albanian Post sh.a.
Official Journal Number 58, September 2002.
Decision of the Council of Ministers no. 27, dated 20.01.2001 “On the placement of mailboxes in residential buildings and institutions”.
This law defines the placement of mailboxes throughout all projects for new buildings, residential buildings, socio-cultural institutions and production entities. Mailboxes and their type are to be decided by investors themselves, depending on the function of the building.
Official Journal Number 09, March 2001.
Instruction no. 1, dated 22.01.2016 of the Minister of State for Innovation and Public Administration “On the Determination of Rules for the Functioning of the State Commission on the Albanian Postal Stamp”;
Instruction no. 2, dated 22.01.2016 of the Minister of State for Innovation and Public Administration “On the Quantity of Postage Stamps in Storage”;
Email: [email protected]
Address: ALBANIAN POSTA sh.a. General Directorate
Reshit Çollaku Street No. 4
Schedule: Monday – Thursday: 08:00 – 16:30
Friday: 08:00 – 14:00